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Google Forms is a powerful tool that allows individuals and organizations to create surveys, quizzes, and feedback forms with ease. Whether you’re a teacher collecting student responses or a business seeking customer feedback, knowing the various settings available in Google Forms can greatly enhance your experience and improve the quality of your data. In this article, we will explore six Google Forms settings that you should be aware of to make the most out of this versatile tool. From customizing form themes to ensuring privacy and data security, these settings will help you streamline your form creation process and tailor it to your specific needs. So, if you’re ready to dive into the world of Google Forms and unlock its full potential, let’s get started!
Google Forms is a simple-to-use form builder app, but there seems to be a perception that it’s too simple. Which is unfortunate, because it’s a pretty robust tool—if you know how to use it.
To demonstrate how powerful Google Forms truly is, here are six settings to help you make the most of this app. By the end, you’ll have everything you need to create a customer survey, registration form, and even a digital escape room.
Before you get started, head to docs.google.com/forms, so you can play around with each setting as we go.
For a more comprehensive overview of Google Forms, check out our Google Forms guide.
1. Limit responses in Google Forms
By default, Google Forms doesn’t collect email addresses. This is useful because people don’t need a Google account to fill out your form, and they can respond anonymously. The downside: you can’t confirm who provided which answers, and people could, in theory, submit the form multiple times. But you can prevent this. Here’s how.
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Select the Settings tab.
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Under the heading Responses, click the toggle beside Limit to 1 response.
It’s worth mentioning that if Limit to 1 response is on, respondents will need to sign in to Google to submit the form. Unless you’re absolutely certain that all of your customers are Google users, this feature is best reserved for internal usage instead of anything customer-facing.
Want to know which email address is connected to which form submission? In Settings, click the dropdown menu beside Collect email addresses. From here, you have two options for how to record respondents’ email addresses:
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Verified. Respondents will need to sign in to Google to complete the form, and then confirm their email address.
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Responder input. Respondents will be asked to manually enter their email address.
2. Create a Google Forms quiz
You can turn any form into a multiple-choice quiz, allowing you to grade tests and quizzes automatically. To do this, select the Settings tab, and click the toggle beside Make this a quiz.
To streamline the feedback process, you can customize how grades are released (immediately or after a manual review), and let students see which questions they answered incorrectly along with the correct answers.
You can even let Google Forms take care of grading multiple-choice questions for you. For each question, click Answer key, and choose the correct answers. You can even add answer feedback to improve students’ understanding.
You can also include short- or long-answer questions in a quiz. Depending on the complexity of your question, you can even automate the grading for this by adding the correct answers to your Answer key.
Tip: Looking for an effective way to enhance students’ learning experience? Check out how a geology professor used Google Forms to enhance online learning by creating an elaborate scenario involving earthquakes, sheep, and a city in peril.
3. Change the color theme and add a custom header image in Google Forms
Google Forms, by default, is extremely purple. Maybe you love that, think it’s perfect, and don’t want to change it at all. Honestly, I respect that—purple is great. But if you want to change things up, here’s how.
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Click the Customize themeicon, which looks like a paint palette.
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In the Theme window that appears, under Header, click Choose image.
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In the Select Header window, choose a pre-made header image, or click Upload to add your own. Once you’ve edited the header image to your liking, click Done.
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Google will automatically match the color theme to the image header. To modify this, choose a different color in the Theme window.
Tip: Want to create a form that really stands out? Here’s everything you need to know to make the perfect Google Forms header image.
4. Use form sections and logic in Google Forms
Want to spread your form across multiple pages to make it more manageable for the respondent? Or maybe you want certain questions to show up based on earlier answers. To do this, you’ll need to create form sections and logic in Google Forms. Here’s how.
To create a form section, click the Add section icon, which looks like an equal sign, from the question menu.
Changed your mind? In the question box, click the More icon (⋮). From here, you have a few options: Duplicate section, Move section, Delete section, or Merge with above.
To direct respondents to certain questions based on previous answers, click the More options icon (⋮), then choose Go to section based on answer. Next-step options will automatically appear beside each answer, which you can customize.
Tip: Need help creating form sections and adding logic to Google Forms? Check out our full tutorial for step-by-step instructions.
5. Use a Google Forms template
Google Forms offers pre-built templates for all kinds of common use cases, including customer feedback and event registration. To browse this collection, go to Google Forms, and then click Template gallery.
If you’re using Google Workspace (formerly G Suite), you can also create and share templates that your entire company can use.
6. Save Google Forms responses in Google Sheets
By default, Google Forms responses are stored in Google Forms itself. But if you’d rather save them in Google Sheets, it’s really easy to do.
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Select the Responses tab, and click Link to Sheets.
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In the Select destination for responses window that appears, choose where you want to store your answers (new spreadsheet or an existing one), and then click Create.
Just like that, all of your responses will be sent to a Google spreadsheet in your Google Drive.
Bonus: Automate your Google apps
Google Forms is a simple, no-fuss way of collecting feedback, creating quizzes, and more. But with Zapier, you can connect it to your other go-to apps, so you can automatically do things like:
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Create Google Docs templates from Forms responses
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Schedule Google Meet calls using Google Forms
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Create Google Calendar appointments using Google Forms responses
And that’s just a small sampling of what you can do with Google Forms and Zapier. Check out even more ways you can automate Google Forms.
Related reading:
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How to turn Google Forms entries into tasks and projects
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SurveyMonkey vs. Google Forms: Which should you use?
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The best free survey tools and form builders
This article was originally published in January 2021 by Justin Pot. The most recent update was in May 2023.
In conclusion, Google Forms is a powerful tool that offers various settings to make the form creation and response collection process easier and more efficient. By utilizing the six settings discussed in this article, users can enhance their Google Forms experience and customize their forms to suit their specific needs.
The first setting, “Collect Email Addresses,” allows form creators to automatically collect the email addresses of respondents, which can be useful for future communication or verification purposes. The second setting, “Limit to 1 Response,” is beneficial when creating surveys or quizzes that require a single response per person.
The “Response Receipts” setting enables users to send a confirmation email to respondents, providing them with a summary of their responses. This setting not only serves as a personalized receipt but also assures respondents that their answers have been successfully submitted.
The fourth setting, “Edit After Submit,” gives form creators the flexibility to allow respondents to make changes to their answers even after submission. This is particularly beneficial when dealing with surveys or questionnaires that may require modifications or updates.
Moreover, the “Shuffle Questions Order” setting allows the random arrangement of questions, ensuring that respondents do not encounter a specific pattern. This feature helps eliminate biases or patterns that may influence respondents’ answers.
Lastly, the “Customize Confirmation Messages” setting allows creators to personalize the confirmation message displayed to respondents after submitting their responses. This can be utilized to express gratitude, provide additional instructions, or redirect respondents to relevant resources.
Overall, understanding and utilizing these six Google Forms settings can enhance the overall user experience, streamline data collection, and provide more flexibility and customization options. By taking advantage of these settings, users can create professional-looking forms and efficiently collect valuable information.
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Source: https://zapier.com/blog/google-forms-tips/
